Put it on your calendar now as we prepare for our 22nd Texas Master Naturalist Program Annual Meeting, an event to gather, learn and celebrate another year of the Texas Master Naturalist Program. We’re preparing this year’s meeting as a HYBRID Event – both online and in-person at the Dallas/Fort Worth Airport Marriott in Irving, Texas. The event will be held the weekend of Thursday October 21st through Sunday the 24th, 2021 with plenty of activities throughout the event! Join us for a long weekend of greenspace adventures in the hideaways of our largest urban area in Texas.
This year’s Annual Meeting will be hosted from the Dallas/Fort Worth Airport Marriott near the center of the Dallas–Fort Worth urban metroplex. Ecologically, the host site is part of the Blackland Prairie and Oakwoods and Prairies ecoregions. The airport is close to Grapevine Lake with its numerous shoreline trails and Bob Jones Nature Center, plus the lower Elm Fork corridor boasting extensive preserves and the nationally recognized Trinity River Paddling Trail. Three 2500+ acre preserves are within a short drive: Clear Creek Natural Heritage Center, Fort Worth Nature Center & Refuge, and Lewisville Lake Environmental Learning Area. Centered within the metroplex, providing easy access to these numerous naturalist sites, the Annual Meeting is looking forward to showcasing the hidden gems of these sister cities and their surrounding Texas Master Naturalist chapters.
Please have patience with us as we develop this year’s Annual Meeting in this NEW HYBRID format. We’re excited about the opportunities this meeting format presents for our program, accessibility to our Annual Meeting advanced training for our members across the state, and ways to continue to stay safe yet still get to take steps to gather for conservation and comradery.
What is a Hybrid Event?
We are planning to host this year’s Annual Meeting in a hybrid format. Participants will be able to register to attend the event as either an ‘in person’ attendee or a ‘virtual’ attendee. Certain aspects of the event will be made available for each audience type. For example, we are planning field sessions to be hosted for in-person attendees with limited capacities of the hotel and all relevant health and safety precautions taken to follow protocols for the time. Virtual attendees will be able to participate in the majority of advanced training sessions as available for streaming. All virtual aspects of the meeting will be available for ‘in person’ attendees. The look and feel of this new hybrid event format is evolving and as we develop this year’s meeting and agenda, more of what each type of registration will have access to will be shared on our website.
This year’s agenda may look a little different, but we still have over 100+ concurrent technical sessions lined up with a huge variety of topics – from laws & ethics to paleontology, from dendrology to bird conservation issues and from youth programming to water quality community science. There are some really excellent speakers too! Note that our agenda has shifted up by half a day from our historic conference schedule. Join us early for some in-person pre-conference field sessions Thursday October 21st and a welcome social that evening. Officially, we’ll kick off the 2021 Annual Meeting Friday October 22nd in the morning, have technical sessions and keynotes through the whole day Friday and Saturday October 23rd, and run through Sunday October 24th morning closing with our contest awards and 2022 recertification pin announcement.
Our full Annual Meeting Agenda is presented on the links below in both a MATRIX format and a LONG FULL SESSIONS format.*
Many field & technical sessions will have capacity restrictions based on conference room space or trail space for those attending in-person. All session registrations are first-come, first-serve.
*note – these are best viewed on a computer and are not formatted for printing.
Registration is NOW OPEN! With this year’s hybrid event we will have TWO registration options – In-Person Registration and Virtual Registration. Registration will be first-come, first-serve. More details about each of these can be found below.
We can’t wait to see you again! Join us in-person this year for our re-engagement with our in-person conference experience. In-person registrants will be able to attend field sessions (no transportation provided, caravan or carpool-at-will this year) exploring some key nearby natural areas where TMNs work. All technical sessions are available for in-person registrants to attend. In-person full conference registration will also include all meals Thursday evening through Sunday breakfast with ample breaks and snacks throughout (Thursday dinner, Friday breakfast, lunch and dinner; Saturday breakfast, lunch and dinner; & Sunday breakfast). All registrations also include full access to the Virtual Attendee Hub conference website & app, recordings of all technical sessions for up to 6 months post-event and Annual Meeting contests, app games and session chat. Lodging is not included in the registration prices. *will be limited to 400 total participants on site each day.
Early Registration – Closes August 31st
- Early – Full Event Registration – $325.00
- Early – Two Day (Friday and Saturday only) – $300.00
Standard Registration – Open September 1st – October 1st
- Standard – Full Event Registration – $350.00
- Standard – Two Day (Friday and Saturday only) – $325.00
Making our event accessible & interactive to everyone is key with our virtual registrants! Virtual registrants will have access to all technical sessions. There may be minor exceptions for some technical sessions where the speaker has hands on or outdoor engagement activities, however all efforts will be made to provide at home engagement tools for virtual attendees where possible. All registrations also include full access to the Virtual Attendee Hub conference website & app, recordings of all technical sessions for up to 6 months post-event and Annual Meeting contests, app games and session chat. Lodging is not included in the registration prices.
Virtual Registration – Closes October 1st
- Full Virtual Event Registration – $100.00
Late Registration – Open October 2nd – October 24th
- Late Virtual Registration – $125.00
Lodging for this year’s conference will be at our contract Marriott hotel in Irving, TX. Discount lodging prices in the TMN Program block will be offered through our direct lodging reservation link. In-person registrants will be given the option to reserve lodging upon the completion of registration with that direct link emailed in the registration confirmation message. Lodging reservation will open with Meeting Registration the first week of August. Please do NOT call the hotel directly.
Code of Conduct for the Annual Meeting
To all Texas Master Naturalist Annual Meeting attendees:
The Texas Master Naturalist Program has established a Conference Code of Conduct as a positive step towards a healthy, safe and equitable gathering. All who registered should agree to abide by this code, and we provide it below in full for your familiarity and reference. The code is also linked from the Annual Meeting webpage, and will be shared through the Annual Meeting app.
Thank you for being part of creating a safe, collaborative, supportive, and productive meeting environment for all.
-Mary Pearl & Michelle
With the uncertainty surrounding the ongoing COVID-19 pandemic, the Texas Master Naturalist Program remains committed to creating a valuable and engaging educational and networking experience for both our In-Person and Virtual attendees, while also keeping the health and safety of our In-Person meeting participants and Speakers at the center of our on-site event.
The Texas Master Naturalist Program maintains its commitment and responsibility to protect the health and wellbeing of its members, conference attendees and the general population while still serving its mission. The Texas Master Naturalist Program is prepared to have the following health and safety measures in place to help reduce the spread of the COVID-19 virus; however, under no circumstances is able to guarantee that you or a guest will not become infected with the virus while in attendance at our event(s).
Please read our full COVID Policy linked below:
Frequently Asked Questions
Be a Part, Be a Sponsor
Once again, we are seeking sponsorships for the Texas Master Naturalist 22nd Annual Meeting. In addition to general meeting sponsorships we are also seeking sponsorships for specific portions of our first ever HYBRID event.
The Annual Meeting provides an opportunity for Texas Master Naturalist volunteers from around the state to gather virtually and/or in-person, participate in educational seminars, and receive all of their Advanced Training requirements for the year in one event. This year’s meeting is a brand new HYBRID format where we will include a combination of virtual and in-person event such as field sessions, keynote speakers, educational sessions, training workshops, networking, and more.
Sponsors receive special recognition outlined for each level, such as:
- Recognition during the Awards Ceremony (all levels)
- Banners with sponsor names/logos on our app and event website (Ecologist and above)
- Recognition in speaker presentation slides (Steward and above)
- Reserved tables at our awards dinner (Conservationist and above)
- Organization highlight page on website (Naturalist)
Our Current Sponsors:
Virtual Nature Venture
For our VIRTUAL NATURE VENTURE, what makes our event a “virtual” one is that it allows you to walk, run, stroll, paddle, swim or sit – on your own time, wherever you choose — a neighborhood route, a nature trail, a park, or your backyard! You choose your place and your activity. Register by October 14, 2021 to receive these Texas Master Naturalist “branded” items, a phone wallet with removable neck strap, a cold drink koozie, and a sticker. Then if you wish, share your completion pictures, wearing your Virtual Nature Venture swag, for all to see!
Your registration for the event is a fun way to help raise funds for the Texas Master Naturalist Program and the important conservation and stewardship work our program does in Texas.. While raising money for these efforts, you are also investing in your own physical and mental health.
Post your photos to iNaturalist
or post photos to social media and tag with #texasnatureventure
Join the VNV Facebook Group and post here
or email your photos to email@example.com and we will post them on the website
Contests & Awards – Submit Your Entries Now!
We will have FOUR Annual Meeting contests available this year. Details for each are linked below:
- Chapter Advisor Awards
- Nominate your chapters advisor(s) to be recognized
- Nominations due September 30th
- Chapter Project Fair
- Submit your chapter project for our virtual fair!
- Written entries due October 1st
- Video Contest
- Videos of 1 minute to 3 minutes
- Entries due October 1st
- Photo, Art & Media Contest
- Hosted by the Gideon Lincecum Chapter
- Entries online September 1st-30th
Call for Proposals!
Call for Proposals are now closed! Thank you to everyone who submitted abstracts to speak at our 2021 Annual Meeting.
Speakers/Authors: Click the button below to log in if you need to make any updates or edits to your bio or your presentation.
If you have any questions about proposal submission process, please contact Mary Pearl Meuth, (firstname.lastname@example.org). Proposals received after the deadline and before registration opening may be considered if space is available.
View the past 5 Annual Meetings:
- 2020 Annual Meeting – October 14-17, 2020, Virtual
- 2019 Annual Meeting– October 18-20, 2019, Hilton Dallas/Rockwall Lakefront Hotel, Rockwall, TX
- 2018 Annual Meeting – October 18-20, 2018, Sherton Austin Georgetown Hotel and Conference Center, Georgetown, TX
- 2017 Annual Meeting – October 20-22, 2017, Omni Hotel, Corpus Christi, TX
- 2016 Annual Meeting – October 20-22, 2016, La Torretta Lake Resort and Spa, Montgomery, TX